Your reps sell.PropGenAI writes, sends and follows up.You sign.
Every hour after a sales meeting reduces your chances of closing. Yet most sales teams still spend hours writing, formatting and sending their proposals, while competitors move forward. PropGenAI turns your meeting notes, call transcripts, Notion pages, WhatsApp threads or CRM debriefs into a complete, priced, multilingual proposal, ready to sign, the same day as the meeting.
- proposal sent: same day as meeting
- Day 0
- admin time
- -90%
- signature rate
- +38%
- EN, FR, ES, DE
- 4 langs
Orders of magnitude the installation aims for; they are measured on your premises during the audit, on your volumes.

Fully automated, nothing to manage.
From call notes to priced proposal, ROI calculator
PropGenAI parses your notes (free text, Otter / Loom transcript, WhatsApp or Notion message, CRM debrief) and delivers in minutes: executive summary, tailored solution, detailed pricing, rollout plan and ROI estimate ('You invest 10k EUR, you save 50h / month'). The decisive argument for your decision makers.
Branded PDF, case studies + competitive arguments inserted
The agent automatically injects the most relevant testimonials, references and competitive arguments for the prospect's sector. Layout, logo, colours and T&Cs applied. Multilingual (EN / FR / ES / DE) by country. A PDF that builds trust on page one.
Send, signature, CRM sync, no human in the loop
After approval, PropGenAI sends the proposal via DocuSign or PandaDoc, triggers the electronic signature, tracks every open and follows up at the right moment. Every interaction syncs to HubSpot, Salesforce, Pipedrive or Zoho. You're notified the moment it's signed.
Live in days, not months.
- 01
Import your notes or any source
Free text, bullet points, Otter / Loom transcript, WhatsApp message, Notion page or CRM debrief. PropGenAI handles every format and automatically extracts the need, budget, stakes, decision-maker profile and competitive context.
- 02
The AI writes, prices and computes the ROI
In minutes: executive summary, tailored solution, detailed pricing, rollout plan, ROI estimate. Multilingual generation (EN / FR / ES / DE). Case studies, references and competitive arguments injected by sector. Approve in one click.
- 03
Auto send, signature, CRM sync
PropGenAI dispatches via DocuSign or PandaDoc, tracks opens, follows up at the right moment. Every interaction (send, opens, signature) syncs to HubSpot, Salesforce, Pipedrive or Zoho. You're notified the moment it's signed.
The pipeline behind this offer.
We plug the agent into the tools you already use.
DocuSign
PandaDoc
HubSpot
Salesforce
Notion
n8n
Nothing to learn: we configure and operate these connections for you.
Don't let them cool off after.
Tuesday 4pm. Brilliant discovery with a very hot prospect. They ask for the proposal 'by end of week'. You take notes, you know exactly what to pitch. But you have 3 other open deals, two proposals to follow up on, a closing tomorrow. Friday 10pm, you finally start writing. Monday morning, you send. Wednesday, the prospect replies: 'We've gone with another vendor who delivered a very complete proposal on Thursday'. You knew exactly what to sell. You just sold it too late.
A PandaDoc study on 2.5M sales documents shows a proposal sent within 24h of discovery has a 32% higher signature rate than one sent at D+3. Forrester puts the median time a B2B rep spends writing a custom proposal at 3 hours, meaning 12h/week on 4 proposals. McKinsey predicts that by 2027, 75% of sales writing will be AI-assisted, the edge is being built right now on time-to-proposal.
Wikolabs installs AI systems built on open-source models, on your premises, paid once. No black box: your data, your prompts and your history stay in your infrastructure. We quote at a fixed price or on time and materials, never per ticket or per token, and we say before you sign what works and what does not yet.
Concretely: you paste your call notes (free text, Otter transcript, WhatsApp message, Notion page or CRM debrief). In minutes, PropGenAI delivers a PDF in your brand with executive summary, tailored solution, detailed pricing, plan and computed ROI estimate, written in your tone, multilingual (EN / FR / ES / DE) by prospect country, with case studies, references and competitive arguments injected automatically. Direct DocuSign or PandaDoc send, real-time open tracking, automatic follow-ups until signature. Syncs to HubSpot, Salesforce, Pipedrive or Zoho. Result: proposals sent the same day as the meeting, up to 90% admin time saved, +38% signature rate, fewer lost opportunities, more contracts signed.
From discovery notes to signed proposal in under 2 hours
Every hour between the end of a discovery call and sending the proposal is an hour the prospect is cooling down. Yet writing a personalized proposal, formatting it and sending it takes an average of 4–8 hours. The Commercial Proposal Agent generates a complete draft from your call notes, formats it as a professional PDF and sends it via DocuSign, in under 2 hours.
Long turnaround times give prospects time to contact competitors. Quality varies by rep. Generic proposals are less convincing than personalized ones. And every hour spent writing is an hour less spent prospecting.
After a discovery call, the rep fills a quick form (or pastes their transcript). The agent generates a structured document: need summary, proposed solution, estimated ROI, investment, next steps. The PDF is formatted to your brand guidelines and sent via DocuSign API for electronic signature.
How we deploy
- 01Template & branding setup
Integration of your proposal template (Word, Google Docs or HTML). Alignment with your brand guidelines.
- 02Post-call capture form
Structured form (or free transcript) the rep fills in 5 minutes after each discovery call.
- 03LLM generation & formatting
The agent generates the proposal content, inserts it into the template, adds visuals and exports as a professional PDF.
- 04DocuSign send & tracking
Automatic send via DocuSign or PandaDoc. Notification when the prospect opens or signs. Auto-follow-up at D+3 if unopened.
Concrete benefits
Drafting time drops from several hours to under 2h, with only 5 minutes from the rep. The rest is automatic.
Each proposal uses the prospect's exact words, their specific issues and sector benchmarks. No more generic templates.
Sending a polished personalized proposal within 2 hours of the call is one of the strongest professionalism signals.
Frequently asked questions
What output format is supported?
Can the agent calculate ROI automatically?
Do we need DocuSign?
Can the proposal include client testimonials?
From discovery to signed contract: no manual writing
Import your notes. PropGenAI writes, prices, computes ROI, sends, signs, syncs to CRM, follows up. Multilingual. No credit card.